Prepare Your Presentations
Presentation Guidelines
Presenter Guide
These guidelines apply to all oral presenters and ePoster presenters at ICSES 2026.
Presenter Quick Guide (At-a-Glance)
Oral/Video Presenters
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Must upload:
• Slide deck (PowerPoint, 16:9)
• Required disclosure slide (Slide 1) - No logos, brand names, trade names, or promotional content
- Manuscript is for oral abstract presenters only and is not published or publicly available.
- Slides must use generic terminology whenever possible
- Slides be uploaded in the Speaker Ready Room a minimum of 3 hours before presenting
- All videos must be embedded directly within the PowerPoint file (no external links or streaming)
ePoster Presenters
- ePosters are multi-slide, digital (no printed posters)
- Format: PowerPoint or multi-page PDF, 16:9
- Recommended length: 3–10 slides
- Required disclosure slide
- No logos, brand names, or promotional content
- High-resolution clinical images only (de-identified)
- Final presentation format (Digital display only during the conference; no presentation required)
Restrictions
Absolutely prohibited in ANY presentation material:
- Corporate logos
- Trade names / brand names
- Product-group messaging
- QR codes linking to commercial companies
- Device manufacturer imagery or templates
- Industry-created slides or content
Required Disclosure Slide
All presenters—oral and ePoster—must include a Disclosure Slide as Slide 1.
This slide must disclose:
- All relevant financial relationships with ACCME-defined ineligible companies
- Potential conflicts of interest
- If none exist: “The presenter has no relevant financial relationships to disclose.”
Prohibited Content
Slides, ePosters, manuscripts, and handouts must NOT include:
- Corporate logos
- Trade names, brand names, product names
- Advertising or promotional messages
- Product-group messages
- QR codes linking to commercial sites
- Images, diagrams, or templates provided by industry
- Any content created or influenced by an ineligible company
Generic terminology must be used for implants, devices, and pharmaceuticals whenever possible.
Acknowledgments
Allowed
Non-commercial entities such as:
- Universities, hospitals, research institutes
- Government agencies
- Non-profit foundations
- Collaborating physicians, researchers, or patients
Not Allowed
- Logos of ineligible companies
- Promotional language
- Branded acknowledgments
If necessary:
You may mention an ineligible company by name only. No logo, slogan, or brand identity elements are permitted.
You may mention an ineligible company by name only. No logo, slogan, or brand identity elements are permitted.
Scientific Content Requirements
Presentations must:
- Be evidence-based and unbiased
- Use generic device or drug names where possible
- Present balanced comparisons of treatment options
- Include limitations and risks
- Avoid commercial bias in tone or emphasis
- Use high-resolution, de-identified clinical images
Oral/Video Presentation Guidelines
Slide Format Requirements
Slide Format Requirements
- PowerPoint (.ppt/.pptx), 16:9 landscape
- Minimum font size: 14–16 pt
- High contrast text/background
- No logos or brand colors
- All videos and animations must be embedded
- Required Disclosure Slide must be Slide 1
Video Presentation Requirements
All videos included in oral presentations must be fully embedded within the PowerPoint file.
Requirements:
- Videos must be embedded (not linked to external files or websites)
- Videos must play correctly on standard Windows-based presentation systems
- Recommended formats: .mp4 (preferred) or .wmv
- Ensure all audio is embedded and functions properly
- Presenters are responsible for testing video playback in advance
Not permitted:
- Links to online videos (e.g., YouTube, Vimeo, cloud storage)
- External video files that are not embedded in the presentation
Suggested Slide Structure
Suggested Slide Structure
- Title Slide
- Disclosure Slide (Required)
- Background
- Methods
- Results
- Discussion
- Conclusions
Full Manuscript Submission (Required)
Full Manuscript Submission (Required for Oral Abstract Presenters)
All oral presenters must upload a full manuscript for use by session moderators.
Manuscript Requirements:- Must be submitted in electronic format.
- Should include a cover sheet with the title, paper number, and all authors.
- Must be suitable for publication and detailed enough to allow for evaluation of the merit and accuracy of the work.
- All tables and figures must be included and in camera-ready form.
- Must be saved in Word or PDF format, with a maximum size of 2 MB.
Submission:
- Manuscripts will be uploaded through the Speaker Portal
- Instructions and deadlines will be provided in July
- Manuscripts are not automatically published and remain confidential to moderators
Submission, Uploading & Speaker Ready Room
Submission, Uploading & Speaker Ready Room
- Upload slides and manuscript via the Speaker Portal
- Reuploading permitted until the posted deadline
- All oral presentations run from ICSES-provided equipment
- Check into the Speaker Ready Room 3 hours before your session
Common Mistakes to Avoid (Oral Presentations)
Common Mistakes to Avoid (Oral Presentations)
- Missing disclosure slide
- Use of brand names or commercial references
- Manufacturer logos, icons, or QR codes
- Overcrowded or unreadable slides
- Not uploading a manuscript
- Low-resolution clinical images
- Running over the time limit
ePoster Presentation Guidelines (Digital, Multi-Slide Format)
ICSES 2026 uses digital multi-slide ePosters displayed on screens throughout the venue.
There are no printed posters.
Technical Requirements
Technical Requirements
- Multi-slide PowerPoint OR multi-page PDF
- 16:9 landscape
- Recommended slide count: 3–10 slides
- Minimum font size: 18–20 pt
- High-resolution images required
- All media must be embedded
Strictly prohibited:
- Logos
- Brand names or product names
- Manufacturer-supplied images
- Commercial QR codes
Required ePoster Slide Structure
Required ePoster Slide Structure
- Title Slide (no logos)
- Disclosure Slide
- Introduction / Purpose
- Methods
- Results
- Discussion
- Conclusions
- Optional: Limitations, Future Directions
- Optional: Contact information (academic only)
Display Format & Presentation
Display Format & Presentation
ePosters will be displayed on digital screens for the duration of the congress.
Final instructions will be sent in July.
Best Practices for Multi-Slide ePosters
Best Practices for Multi-Slide ePosters
- One main idea per slide
- Balance text and visuals
- Use consistent fonts and colors
- Keep text concise
- Prioritize large, high-quality clinical imagery
- Avoid clutter and overly dense content
Common Mistakes to Avoid (ePosters)
Common Mistakes to Avoid (ePosters)
- Small or unreadable text
- Low-resolution radiographs or clinical photos
- Logos or product imagery
- Non-generic terminology
- Including manufacturer-prepared diagrams
- Using QR codes to industry websites
Patient Privacy & Image Use
Presenters must:
- Fully de-identify all patient images
- Obtain consent for identifiable images
- Remove any patient identifiers or PHI
- Follow institutional privacy standards
Independence & Content Control
Presenters must ensure:
- All content is developed independently
- No review or influence by ineligible companies
- All conclusions represent the presenter’s own analysis
Presenter Email
The following will be provided in July 2026 Presenter Email:
- Slide upload link
- Manuscript upload link (oral presenters)
- ePoster upload link
- Final file specifications
- Speaker Ready Room instructions
Contact Information
For questions regarding ICSES 2026 presentation requirements:
📧 icses2026-program@icsevents.com